Staff Council Minutes – 5/14/2008

Minutes from the April meeting were read and approved with two changes.

Treasurer’s Report:
General Operating Funds- $9703.12
Special Events (Staff Day)- $3531.10
----------------------------------------------Activity----------------------------------------------------
GO Acct:
• $94.94- Travel for Chris Dew to Intercampus Staff Advisory Council Mtg.
• $16.75- 35 color copies of Q&A cards for open forum

Special Events Acct:
• ($1400.00)- Donations from departments for staff day
• $93.63- Costume and accessories for Staff Day Austin Powers
• $64.79- Prizes for staff day games

Old Business
Blood Drive – June 24, 11:00 a.m – 4:00 p.m. Volunteers are needed.

Open Forum, Monday, May 19 at 11:00. Chris and Mindy Limback met with Chancellor and finalized agenda. Chancellor asked about morale issue. Chris told him in his opinion, part of low morale was contributed to salary and wage, displaced employees due to the reconstruction and the name change. Send any other factors on the low morale issue to Chris. All members need to be present for the Open Forum. As members, we need to be visible.

Patty Fleck, Director of Counseling and Disabilities Support Services and Coordinator of Relay for Life for Phelps County gave a presentation on Relay for Life. The Relay for Life is a community fund raising, all night event that will be held August 2 & 3 at Lion’s Club Park. Relay for Life is dedicated to eliminating cancer through research, advocacy, education and service. Patty is recruiting teams of 8 to 15 members which require a $10 entry fee. The county goal for this year is $150,000. Patty asked SC to help get the word out concerning the relay and to fight cancer by being aware, spreading the word, fighting back, serving on a committee, volunteering or, contributing financially. All proceeds from Relay for Life go to the American Cancer Society which helps fund the Phelps County Area. SC will sponsor another Dress Down Day in July with proceeds going to Relay for Life.

New Business:

Open Forum – what still needs to be done.
Mindy still needs door prizes. Nina and Debbie will hand out info at the door, slips for door prizes and Q&A cards. They will also bring Missouri S&T table drapes from Admissions. Dean will bring ink pens. Wade will get volunteers to help collect Q&A cards. Mindy Limback will present survey results. Chancellor and HR director will respond. All questions will be answered at the Forum or posted on SC’s blog. Mindy distributed presentation for comments.

The staff development survey was discussed. Amy needs to know if she can include this information in the re-accreditation process. HR is to support any development training. Chris will e-mail Shenethia, HR Director about the development survey to get her thoughts.

Staff Week:
Perks Fair will be on June 2 from noon to 2:00 p.m. at the Havener. Chris and Cecilia will coordinate. “Dunk you Boss” on June 3 coordinated by Mindy Limback.

Staff Day:
Melissa has agenda for entertainment and awards ceremony. Dean, Charlotte Lewis, Melissa, Amy and Chris will meet tomorrow on the awards ceremony and the entertainment program. The floating award for staff excellence was discussed. The award will be given to the runner up with the most years of service. Goody bags will be delivered to departments the Thursday and Friday before Staff Day. There was one complaint on the design of the Staff Day Shirt.

Self Study Re-accreditation Report:
Amy brought SC up-to-date on the status of the self study re-accreditation report. She also had questions on the timing of sending out the Staff Professional Development Survey.

Chris met with Shenethia Manuel and she will appoint an HR member to SC as an ex-officio member.

The question was raised if the four campuses could combine their staff survey results. This may have been done informally and that is where the top five action items for ICSC to review were derived from.

Reports of Liaisons to Campus Committees
Chancellor’s Council - None
Crisis - None
Faculty Senate - None
ICSC – met yesterday. Columbia’s results from staff survey are similar to Rolla’s campus, with lots of the same issues. New Vice President for Human Resources is Elizabeth (Betsy) Rodriquez. Committee is now meeting every other month. Still working on the top 5 issues and working on an action plan for each. Other campuses have a SC endowed fund for scholarship. This may be an idea for Missouri S&T to do the same with excess funds.
Information Technology Computing Committee - None
Parking – None
Personnel – None

Reports of Standing Committees
Home Page – Updated with last day to order staff day shirts as May 15.
Charitable Awareness – Melissa will get with Charlotte Lewis on her idea to supply shoes for children in the countries where Engineers Without Borders are working. This would be too difficult to get the shoes to the people that need them. Dress down day raised $525 for Relay for Life.
Welcome – None
Staff Development- None

Special Interest Committees
Campus Appearance – None
Campus Day Care - None

Adjournment

The meeting was adjourned at 11:20 a.m.

Minutes submitted by Staff Council Secretary Joyce Abbott