Staff Council Minutes – 9/07/2007
Members Present: Joyce Abbott, Robert Berkelman, Christopher Dew, Nina Eickhorst, Cecilia Elmore, Melissa Folsom, Amy Gillman, Wade Jadwin, Mendy Kell, Mindy Limback, Brenda McKinnon, Debbie Middendorf, Peggy Wilson, Letha Young
Members Absent: Dean Brumett, Roy Snelson
Guest: Connie Bradford
Opening
The meeting was called to order at 10:05 by Chair, Chris Dew. The meeting was held in room 202 Library.
Minutes from the August meeting were read and approved.
Treasurer’s Report: As outgoing Treasurer, Connie Bradford reported no activity since last month. There is still a problem with the double payment of some of the SC Excellence Awards. She will work with the new Treasurer.
GO: $9,728.76
Special Events: $$2,404.35
Earth Day: $510.54
Old Business:
Chris encouraged all members, especially new members to read/re-read the SC by-laws. He mentioned the issue of attendance as noted in the by-laws. “Members who miss three or more meeting during a one year term (September 1 – August 31) may be removed from the Council and replaced.”
HR is discussing the possibility of appointing a HR employee to serve as an Ex-Officio member. They will get back to Chris.
A vote was taken and the meetings for 07-08 will be held on the second Wednesday of each month at 10:00. Joyce will send out an invite in Outlook and reserve a meeting room.
Inter Campus Staff Council Meeting is September 18. Chris will present our top 5 action items from our staff survey to be addressed at the system level. We will work diligently on this throughout the year.
Staff Day will be June 4, 2008. Joyce will confirm this date with the Chancellor.
New Business:
Everyone who worked on Staff Day this year, please submit a bullet to-do-list via e-mail so this can be passed on to the new committee each year.
Election for Officers was held and the following new officers for 07-08 were elected:
Vice Chair, Cecilia Elmore; Treasurer, Robert Berkelman; Secretary, Joyce Abbott
Committee appointments were also finalized. The committee appointments are as follows:
Academic Council – Debbie Middendorf; Chancellor’s Council – Amy Gillman; Parking, Debbie Middendorf; Intercampus Staff Council – Chris Dew and Cecilia Elmore; Day Care – Robert Berkelman and Letha Young; Library – Mindy Limback; Crisis – Mindy Limback; Campus Appearance – Brenda McKinnon; Personnel – Peg Wilson
SC Committee Chairs were appointed as follows: Staff Day – Peg Wilson, Chair & Melissa Folsom, Co-Chair; Staff Excellence Awards – Mindy Limback Chair & Joyce Abbott Co-Chair; Welcome – Melissa Folsom; Web Page - Melissa Folsom; Staff Development - Amy Gillman, Chair & Mendy Kell Co-Chair; Charitable Awareness – Melissa Folsom, Chair, Wade Jadwin and Letha Young will also serve on this committee.
Peg asked that if anyone had any ideas for a theme for Staff Day to let her know. It was suggested to check the staff survey. There may have been a couple of ideas mentioned. It was suggested to have ladies shirt sizes available for next year. This will be brought up to Glen Cotia. Amy suggested that we could use the new name for a theme and use all the changes in a fun way to help lift morale.
New SC shirts will be ordered in January when the name changes.
Joyce will bring a report to the next meeting outlining all of the SC committees and the committees that have a SC rep serving on them to review and see if there is still a need for the committee or representation.
Dr. Schwartz – Vice Provost for Academic Affairs would like to add to the Staff Excellence awards. Chris will meet to discuss the details with him.
There was a concern about the new UM medical insurance administrator; why the family coverage premiums will be increasing, yet the University is suppose to be saving money by changing administrators. This will be brought up at the Inter Campus SC meeting.
The e-mail address for Staff Council is STAFFCO@LISTS.mst.edu. Send all information inquiries to this address for all members to see.
Welcome committee will re-do the welcome brochure which is given to new employees. Mindy Limbeck will be the consultant on the new brochure.
Publications department is looking for ideas to promote the new name. They are also in need of marketing items.
The name change will be an agenda item each month.
There is a communication plan being developed on the new e-mail addresses that will coincide with the new name. This information will go out in the next month or so.
University Police has hired a new Security Dispatcher – Candy Pitman.
The FBI is handling the bomb threats. They are aware of who made the threats.
It was brought to SC’s attention that members of Jan Buhlinger’s family are not aware of the Spirit award that is given in her name. SC will contact her family next year and have a representative from the family present the award.
Chris will commit to have action items at the next meeting. He also suggested that we have 2 open forums each year. This will need to be coordinated with the Chancellor’s Office and HR.
September 26 is Dress Down day with proceeds going to the American Cancer Association. This information will go out on e-connection. Melissa will update the building coordinators. With the restructuring there will be some changes.
Adjournment
The meeting was adjourned at 11:00.
Minutes submitted by Staff Council Secretary Joyce Abbott