Staff Council Minutes – 7/11/2007
Members Present: Joyce Abbot, Robert Berkelman, Connie Bradford, Dean Brumett, Melissa Folsom, Kim Frazier, Mindy Limback, Roy Soper, Peggy Wilson, Willie Woolsey
Members Absent: Melissa Chambers, Christopher Dew, Patty Frisbee, Wade Jadwin, Roy Snelson, Cindi Vogt
Opening
The meeting was called to order at 10:00 a.m. by Chair, Kim Frazier. The meeting was held in Room 203 Library.
Minutes from the June 13, 2007 meeting were read and approved.
Treasurer’s Report:
GO: $ -$280.91; This deficit is due to the fact that there were four staff awards that were duplicated, and the credit of $2,569.67 will not reflect this fiscal year according to HR. Once the credits for the duplicate awards have cleared, the balance should be $2,288.76.
Special Events: $2,824.33; there are $419.98 outstanding expenses. Once expenses have cleared the balance should be $2,404.35
Earth Day: $510.54; with no outstanding expenses
Robert shared a memo about a possible change in the administrator for UM Health Care. Our HR department was not aware of this. Robert will keep us updated on the situation.
Old Business
Blood Drive: The drive on June 26 collected 56 productive units. The goal was 65 units. There was a breakdown in communication with the retirees helping with the event. The council will need to stay on top of this for next year and work with Jamie Archer.
Staff Co Elections: Ballots are due back by Friday, July 13. An announcement will go out in e-connection today reminder everyone of the deadline. The committee will count the ballots next week and let Kim know the winners and she will contact them.
Name Change: On July 25-26 three draft logos/wordmarks/brand identity concepts will be available for viewing. There will be a series of sessions to ensure as many students, faculty and staff as possible get a chance to see the concepts and share their opinions. Marianne Ward, director of alumni relations, plans to show off the concepts at various venues in St. Louis – home to about one-third of our alumni and many current students, including several co-oping this summer.
Staff Council Luncheon/Brunch: The Luncheon will be in August (the next scheduled meeting). Kim will confirm with the Chancellor and confirm room location. Robert will order food.
Document Duties for Staff Day: Reminder for everyone that worked on staff day to get their process down and bring it to the August meeting so it can be passed down from year to year.
New Business
ALDP – (Administrative Leadership Development Program) Joyce met with this group and they have been given the charge of coming up with and executing a project that leverages what they have learned and assist in furthering the mission of the University. After reviewing the staff survey they wanted to focus their project on recognition of outstanding behavior. They would like to create a web site that would detail the outstanding behavior of an employee. If funds could be allocated to this effort for purchase of a gift certificate, they would recommend a monthly drawing of those recognized during the month. They would like to give the program a try for a year to see how successful it would be and then perhaps SC could maintain. They will be meeting with the Chancellor to get his comments on the project. Kim added that the bookstore would probably be willing to give a gift certificate. Mindy also indicated that the main page of the news web site has a link to recognize staff.
Discussion on items brought up at open forum with the Chancellor: Since this was an agenda item proposed by Chris it was tabled at this time and will be put on the agenda for next meeting. The two items that will probably need to be addressed was installing dead bolts on doors for safety and conducting a current salary survey. The Chancellor is in favor of conducting a salary survey. Kim will be meeting with him to recap the year and introduce Chris as the new SC Chair and she will bring this subject up again.
Melissa Folsom will publish the pie chart that Patty Frisbee furnished last month on the make-up of each of the employment groups and how staff excellence awards were allotted based on those numbers.
Committee Reports
Academic Council - none
Campus Appearance – new sidewalks being poured
Chancellor’s Cabinet - none
Parking – nothing till fall
Home Page – Minutes are added each month
Personnel - none
Welcome – none - Melissa Folsom has taken this over from Rhonda Long. She needs to get the information on the Welcome brochure.
Campus Day Care –none
Library & Learning Resources – none
Staff Development – Will be meeting again soon
Crisis – Business cards are being made for students with emergency numbers to be included with new student information. An alternate web page is being built that would come up with information in case of an emergency. Member of the committee has been participating in on-line training. They are also looking into a text messaging system to communication information. There will be a cabinet of 15 who will be responsible to make decisions via a conference call in the case of an emergency.
Adjournment: The meeting was adjourned at 10:50 a.m.
Minutes submitted by Staff Council Secretary Joyce Abbott