Staff Council Minutes: 6-13-07

Treasurer’s Report:
GO: $8,014.09 ($5300 is still outstanding for excellence awards)
Special Events/Staff Day: $3,062.98 (this includes $1,275 in donations, $904 in raffle ticket sales, $432 in pie auction sales, $150 in lunch ticket sales and $1,966 in t-shirt sales. This also includes $1,137.08 in expenses which did not clear in May.)
Earth Day: $345.54

Old Business
Blood Drive is June 26, 2007 from 11:30 to 4:30 in St. Pats Room of the Havener Center. Flyers have been distributed to departments, student mailboxes, and sent to the Residential College for posting. Information will also go out on e-connection. A sign-up sheet was passed around for volunteers. Jamie Archer will be a contact person representing the retirees for help and support with the event.

Staff Co Elections: Ballots are out and are due back by June 15. We have 62 nominations. 29 have agreed to serve if elected, 17 have declined, 4 are not eligible and 12 have not yet responded. Nominations are needed for the Tech/Paraprofessional group. Voting ballots will go out at the end of the month and the deadline to return them will be July 13.

Name Change: The committee is meeting once a week. SimpsonScarbough has been hired as the consultant to develop a comprehensive brand identity for the new name. They will also be looking at the school colors, perhaps adding green. The money to pay for the consultant will come from a private donor. The primary cost will be for signage. They will have some new logo design ideas available by August 30. November 30 will be the launch party for the new name. Chris added that from the technology point of view, this change is huge! He encouraged everyone to put the information on their e-mail in the signature section to start informing people of the upcoming name change. This information and wording is on the e-mail that Andy Careage is sending out periodically keeping everyone updated. Talking points will go out so all answers on why we are changing our name are the same and are expressed in a positive way. KUMR will become KMST. This change will be effective within the next 2 months.

Staff Council Brunch will be August 8 to welcome new members. Robert will order the food. Kim will reserve the room in the Havener Center.

New Business
Connie Bradford made the suggestion to drop the part-time staff excellence award due to lack of nominations. Even with the added effort of soliciting supervisors for nominations, only one nomination has been received the past two years and the nominations have been student assistants. Patty Frisbee handed out information with pie chart and graph on the make-up of each of the employment groups. There was discussion on what to do, if we drop the $300 part-time award. If we add another award to another category, we will have to come up with an additional $300 since the full-time awards are $600. According to the pie chart there is one award for approximately every 10% of employees in each group except Admin. /Professional. It was also suggested to give the $300 as part of the Jan Buhlinger Spirit Award. Patti Frisbee made the motion to add another award under the Administrative & Professional category with a review every year. The motion was seconded by Cindy Vogt and passed. Perhaps the chart should be published so staff can see how the awards are allocated.

There was also discussion about changing the name of the Secretarial/Clerical category to include coordinators and counselors, but it was decided that we would stay consisted with the way they are categorized in HR and the discussion was tabled at this time.
Patti Frisbee suggested that everyone who was on a subcommittee that made arrangements for staff day document the process and a timeline so this information could be passed down from year to year. It was agreed that this information would be provided by each person by the August 8 meeting.

Patti Frisbee asked if SC would again be interested in sponsoring a prize for the winners of Project X during opening week. The motion was made and passed to donate 10-$10 gift cards to new student programs for opening week activities.

Next month meeting agenda will include the discussion on issues that were raised from the open forum with the Chancellor and ways to address them.

Patty Frisbee will be taking old SC records to Archives. If anyone has things that need to go let her know.

Committee Reports

ICSC – Next meeting June 19. Kim will put on the agenda to discuss waiving the student activity and health service fee for spouse and dependents taking classes. This has been discussed several times, but it was agreed that it still continually needs to be brought up. Educational Leave is also on the agenda.
Academic Council - none
Campus Environment - none
Chancellor’s Council - none
Charitable Awareness - none
Parking – University Police are housed back on campus in the Campus Support Facility.
Home Page – The new blog format is so easy to maintain. The web address is staffcouncil.mst.edu
Personnel – Still discussing faculty leave policy.
Welcome –– Melissa Folsom will replace Rhonda Long on this committee
Campus Appearance – none
Campus Day Care – none
Crisis Committee – none
Library and Learning Resources – Chris Dew will replace Rhonda on this committee
Staff Development – working on getting some classes together for fall. Suggestions are welcome.

Adjournment:

The meeting was adjourned at 11:05.

Minutes submitted by Staff Council Secretary Joyce Abbott