Staff Council Minutes: 2-14-07

Treasurer’s Report:
GO: $ 8,269.46
Special Events: $2,990.50
Earth Day: $589.18

Old Business:
Staff Surveys: The survey is on line and printed copies have been distributed with the
suggested changes made by the Chancellor. SC members should encourage fellow
employees to complete the survey. It will also be advertised again in e-connection. There
have been 107 completed on-line and 30 printed copies returned.

Staff Day - May 30: The refreshments will be popcorn and shaved ice. Entertainment will
be a sound system, karaoke, games and a scavenger hunt. Havener Center has been
reserved, both inside and out for the day. Menu has been set with Chartwells and the cost
will be $5.50 per person. Chancellor will be paying for lunch and he needs to receive the
recognition. In the program lunch will be listed as “Chancellor’s Staff Appreciation Lunch”.
Pepsi may donate beverages and cups for the day. Linda Bramel will take care of staff
service recognitions. Glen Cotia is working on shirt design. SC will have final approval
before it goes to print. SC may help Lindsey Bagnall and Andy Careaga hand out Joe Miner
pins as part of their “Miner Pride” project. We will let employees know about free lunch with
the sale of the t-shirts and print on the hand-outs that will be included in the goody bags.
Lyrics to two pirate songs were handed out since we will be going with a pirate theme. Peg
said the cost for the goody bags were going to be about $4 or $5 a bag so it was suggested
to down scale and just have candy and make sure everyone gets one. There will be a work
day to assemble the bags. Discussion of having an eye patch contest for employees to vote
on best design. There was discussion on ways to get people involved. SC must make it
fun. A treasure hunt may be better than scavenger hunt since it will be a pirate theme.
Possible pirate costume contest could be held. Kim said they could coordinate through the
bookstore and have their photo taken to be voted on at staff day. Dean is building games
and testing them on his staff. The Havener game room will be open for individual play.

New Business:
Staff Excellence Awards: Posters encouraging nominations are posted in buildings. More
are available if needed. The form is on SC’s web page with paper copies going to Physical
Facilities. Patti handed out a time-line. March 20 is deadline for nominations. Cindi Vogt,
Joyce Abbott, Rhonda Long, Peg Wilson and Connie Bradford will help conduct interview.
Some of last year’s winners will also be asked to help with the interviews. The question was
asked why an employee has to be employed 3 years before they can be nominated.
Originally this was 5 years. Loyalty is the main reason. SC members can nominate, but can
not be nominated. There was discussion on the number of awards and the process. It was
suggested that perhaps a sample of how to nominate a person could be put on the
webpage. Patti and Melissa Chambers will meet with the interviewers before April 5, when
the interviews begin. Roy Soper will take care of the nominations, vote and the
presentation of the Jan Buhlinger Spirit Award. Joyce will go through past minutes and find
the guidelines for the spirit award. The award was purchased from Kent’s Jewelry in the
past. An e-mail will go out to all staff council members so they will have a chance to
nominate someone and be part of the vote in case they are absent from the meeting when
a selection is made.

Earth Day: Earth Day will be April 24. Amy Gillman is in charge. There will be no free
lunch this year.

Committee Reports
ICSC - None
Academic Council – Discussion on restructuring and name change. Research on selecting
a new name is beginning.
Campus Appearance – Still visible damage from ice storm. FEMA may help with damage.
Chancellor’s Cabinet - None
Chartiable Awareness – Dress Down day February 28. Proceeds to Relay for Life.
Parking - None
Home Page – Minutes have been updated and nomination form has been added for Staff
excellence awards. A ticket has been submitted to IT for revamping the page.
Personnel – Faculty still discussing mid-semester evaluations. Faculty would like their own
medical leave policy. They feel it would help in recruitment.
Day Care – Surveys went out. A daycare on campus would help in recruiting females
Welcome – None
Food Service RFP – Companies are doing their presentations. Recommendation will be
made by Feb. 28 and awarded March 23. New contract will begin June 1.
Crisis Committee – IT is looking at a new system to get emergency messages out.
Library and Learning Resources – None
Staff Development – None

Adjournment
The meeting was adjourned at 11:20
Minutes submitted by Staff Council Secretary Joyce Abbott