Special meeting to establish Charitable Awareness Committee

Members Present: Joyce Abbott, Dean Brumett, Melissa Chambers, Christopher Dew, Melissa Folsom, Kim Frazier, Patty Frisbee, Mindy Limback, Cindi Vogt, Peggy Wilson, Willie Woolsey.

Members Absent: Robert Berkelman, Connie Bradford, Virginia Brooks, Rhonda Long, Roy Soper.

Meeting called to order by President Kim Frazier at 11:30 a.m. at Cup O’ Joe – Havener Center and was then turned over to Melissa Folsom, committee chair for Charitable Awareness.

The programs that will fall under this committee are: Iraq Packs, Lion’s Club Eyeglass Collection, GRACE, Blood Drive, Walk to Cure Diabetes, Miners for a Cure (American Cancer Society), March of Dimes.

Staff Council will sponsor at least two “dress down days” each semester and consider others if approached. The proceeds will be distributed to designated charities.

Iraq Packs: This was coordinated by Barb Robertson, but she is unable to continue. The Mining department paid the postage for shipping the packs. Melissa Folsom will talk to Barb and see if Mining would consider still providing the postage if someone else took over the program. Perhaps ROTC would handle the collection. She will also check to see who they were sent to. After the information is collected a decision will be made as to the future of the program.
Lion’s Club Eyeglass Program: James Tharp was previously in charge of this and did the collection. The locations of the drop boxes are on our web site. Melissa Folsom and Kim know employees that are Lion/Lioness members and will contact them about doing the collection. Information needs to go out in e-connection to publicize the program if it is to continue.
Blood Drive; Staff Council sponsors once a year. This project is pretty effortless. It basically requires some publicity and recruiting volunteers to work. Last one was held on July 6 and it was a success.

The motion was made, seconded and passed that the function of the Charitable Awareness Committee will be to make recommendations on what charitable events Staff Council will support. This committee will bring the recommendations to Staff Council for final approval. The by-laws will not have to be amended to form this committee. All requests to the Staff Council will be referred to this Committee.

The committee may set up more guide lines and choose committee members as necessary. Staff as well as staff council members could be recruited for the committeeThey will also recruit for help to implement the charitable events.

GRACE: The collection for GRACE for Christmas will need to be completed by December 3rd. The motion was made, seconded and passed that Staff Council would support GRACE for Christmas this year.

A situation was brought up that a staff member due to a terminally illness was having financial difficulty and was asked about setting up a bank account and letting staff members donate to the account. It was decided that they could be referred to the committee and the committee could provide and offer suggestion on how to proceed, but the department or a person who is close to the situation should handle the arrangements. Mindy will be the contact person to disburse the announcement of such situations through e-connection.

Announcements: The American Cancer Society “Dress Down Day” is October 25. This will fall under Charitable Awareness for next year. “Miners for a Cure” will sell funnel cakes at the October 21 Oktoberfest in downtown Rolla and all proceeds will go to the American Cancer Society.
Dress Down day is October 25.

Meeting adjourned at 12:15 p.m.

Minutes submitted by Staff Council Secretary Joyce Abbott.

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Members Present: Joyce Abbott, Robert Berkelman, Connie Bradford, Virginia Brooks, Dean Brumett, Melissa Chambers, Christopher Dew, Melissa Folsom, Kim Frazier, Patty Frisbee, Mindy Limback, Roy Soper, Peggy Wilson

Welcome Guests: Dr. Harvest Collier, Eddie Grover Bisker

Opening: The meeting was called to order at 10:00 a.m. by President Kim Frazier. The meeting was held in Room 203 Library.

Dr. Harvest Collier and Eddie Grover-Bisker gave a presentation on UMR’s Accreditation Self- Study. This process has changed and UMR is among the first wave of institutions to be evaluated using new criteria. We must show how UMR is poised for the future and what we are doing should reflect our mission. This accreditation is a reflection of the entire campus.

The five areas of Accreditation are: Mission and Integrity; Preparing for the Future; Student Learning & Effective Teaching; Acquisition, Discovery and Application of Knowledge; and Engagement & Service.

The Accreditation Self-Study web address is http://accreditation.mst.edu/

The presentation was followed with a question and answer session.

Approval of Minutes: Minutes from the September 13, 2006 meeting were approved.

Treasurer’s Report:
GO: $8,650.64
Special Events: $2,990.50
Development: $589.18 (Rolla Earth Day funds)

Old Business:

Charitable Awareness Committee: nominated and elected as Chair was Melissa Folsom and Co-Chair, Cindy Vogt. There will be a special meeting to set the criteria for the committee and its function. Kim will set up this meeting. Current programs that will fall to this committee will be:
Walk to Cure Diabetes
Lion’s Club Eyeglass Program
Iraq Packs
GRACE Collections
Miner’s for a Cure (American Cancer Society)
Blood Drive
March of Dimes

Staff Performance Reviews/University Forms: There is a standard form for staff performance review/evaluations. If another form is used it must be approved by Human Resource Services. If any employee has a question or a problem concerning the process or the form, they need to contact Human Resource Services.

Smoking in designated areas: Joyce disbursed copies of smoking policies from other campuses, PCRMC and State of Missouri along with some articles of recent developments concerning this topic on the Columbia campus. This information was in response to a complaint to Staff Council about smoking outside the building entrances. It was decided that this was an issue that would need to be addressed by the Chancellor. Awareness needs to be raised on the buildings that are having problems. Perhaps questions concerning the smoking policy could be included in the next staff survey.

New Business:

Since Melissa Folsom had all the information and was ready to go, it was voted on and passed to sponsor The American Cancer Society “Dress Down Day” on October 25. This will fall under Charitable Awareness for next year. “Miners for a Cure” will sell funnel cakes at the October 21 Arts & Crafts Festival in downtown Rolla. All proceeds will go to the American Cancer Society.

Staff Day Activities: nominated and elected as Chair, Dean Brumett; Co-Chair, Peg Wilson. Connie Bradford will send a copy of the budget and expenses from this year’s event to Dean and Peg.

Staff Survey Updates: A copy of the 2006 Staff Council Survey was distributed and members were asked to review and make suggestions. The survey will be available on line this year.

There will be two informational sessions on the retirement program on December 6. Notices will go out in e-connection. This action is a result of information compiled from the staff survey. The campus community needs to be made aware that this program is being offered as a result of the staff survey. Staff Council needs to relay to the campus and document how action items are handled.

Committee Reports

ICSC - Happenings reported on the other campus:
UMKC: Candidates for Deputy Chancellor of Diversity and Equality are being sought. The council is looking at parking issues. The campus is having a Convocation Celebration.
UM System: Controller’s Office is finishing an audit.
UMSL: Express Scripts has a building on campus. Express Scripts is the first Fortune 500 to build on a university. A July storm tore up the gym, and is still under repair.
UMC: Mizzou is 3-0. Staff council is still working on information obtained from the survey.
UMR: Going thru the phases of eliminating deans. We have a new Provost Dr. Kent Wray.
The Board of Curators has appointed a new Compensation committee, which has 3 members. They will be looking at comparator groups. The benefit medical rates have not been finalized. We will have a vision plan starting January 1, 2007. It will be a separate cost from medical. Retirement indemnity will be reduced 2-4%. There will be a 0% increase for POS!

Academic Council – New Officers: Bob Schwartz, President; Kurt Kosbar, President-Elect; Frank Blum, Secretary. There are 980 new freshmen and the total number of students is about 5,840. Minutes for their meetings are on the web.
Campus Appearance - The campus is ready for fall!
Chancellor’s Cabinet – Andy Careage gave a communications overview at the last meeting and the Tech Transfer Office gave a presentation on patents and the income they generate to the University.
Parking – Meeting held on Sept. 21. One re-appeal was approved. Complaint received from Rolla resident at 12th & Pool that students are blocking her drive. She was advised to contact City of Rolla. There was a new sub-committee established for appeals which includes Beth Groenke, Lauren Huchingson, Dr. Shoukat Ali, Julie Gallaway and Leslie Gertsch. The request for space to be designated for Printing was approved. Printing Services will pay for space & signage.
Home Page – Melissa Folsom will update homepage instead of Robert Berkelman
Personnel – New chair is Dr. Balakrishnan. Mid-term teaching evaluations were the main topic.
Welcome – None
Self Accreditation – Kim will check with Dr. Collier to see if he needs a representative from Staff Council for this committee.

Chartwells RFP Committee - The first meeting is scheduled for Oct 17.
Campus Day Care – None
Library Learning & Learning Resources – Mindy Limback will represent Staff Council.
Education Reduction Fee – None
Staff Recognition Day – Will be on May 30, 2007. This is the only day the Chancellor is available. Dean will set up committees and will start looking at themes, etc.
Reorganization Committees: All committee information can be found on the Provost web page.
Financial Activities Planning Committee: The web address with the charge is http://www.mst.edu/orp-financial/
Personnel Resources Planning Committee: They have not met.
External Functions and Activities Planning Committee: They are meeting weekly and are making progress.
Administrative Planning Committee – discussions are being held and there is no pre-set plan.

When traveling for Staff Council, renting a car is more cost effective than using your personal car.

Adjournment: The meeting was adjourned at 12:00 noon.

Minutes submitted by Staff Council Secretary Joyce Abbott.

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