Members Present: Joyce Abbott, Robert Berkelman, Connie Bradford, Dean Brumett, Melissa Chambers, Christopher Dew, Kim Frazier, Patty Frisbee, Rhonda Long, Roy Soper, Cindi Vogt, Peggy Wilson
Members Absent: Virginia Brooks, Melissa Folsom, Mindy Limback
Ex-Officio Members Absent: Larry George, Jay Goff
Welcome Guests: Becky Merrell
Opening: The meeting was called to order at 10:05 a.m. by Chair, Kim Frazier. The meeting was held in room 203 of the Library.
Each member introduced themselves and gave a brief history of their time on campus and Staff Council.
Approval of Minutes: Minutes from the August 10 meeting were read and approved.
Treasurer’s Report:
GO: $8,682.29
Special Events: $2,990.50
Development: $589.18 (Rolla Earth Day funds)
New Business:
Kim Frazier met with Provost Wray. He will be appointing five committees to help with the reorganization/elimination of the Deans’ Offices. This information will be in the e-connection next week. The committees will meet for five weeks. The reorganization plan will be announced by mid January and will take effect July 1, 2007. The Provost would like a member from Staff Council to serve on the Personnel Resource Planning Committee.
Patty Frisbee reported that there was some miscommunication with the pizza & driving range party prize that was sponsored by Staff Council for Project X. It was approved for Staff Council to sponsor 15-20 students. Since there was confusion over the date and time Patti Frisbee, took 9 of the students out for pizza, go cart rides and ice cream last night. Motion was made and passed unanimously to pay for ½ of the cost. Patty’s office will pick up the other ½ of the cost.
A brief description and duties of each office was given and new officers were elected:
Vice Chair – nominated and elected, Christopher Dew
Treasurer – nominated Melissa Folsom and Connie Bradford, ballots were cast and Connie was elected by a vote of 12 to 1.
Secretary – nominated and elected, Joyce Abbott
Dean Brumett presented information for Staff Council to sponsor a “Walk to Cure Diabetes” in November which is National Diabetes Month. This could also include selling wrist bands at Havener, disseminating information brochures, buttons; having a blue jeans day, etc. After discussion it was decided that Staff Council should have a committee to manage these kinds of requests.
The motion was made and passed to have a committee to handle requests and formulate Staff Council’s position on each request. So much time and resources would be allotted per year for these fund raisers. The new committee will be called “Charitable Awareness Committee”. Duties and the intent of this committee will be outlined at next month’s meeting.
The Lion’s Club Eyeglass Program and Iraq Packs will need a coordinator to continue these programs. This will also fall to the “Charitable Awareness Committee” for review.
Campus Designated Smoking Areas were discussed. There is a problem with employees smoking outside the doors which creates a problem for people entering and exiting the building. Kim will bring this up at the Inter Campus Staff Council to see what the policy is on the other campuses.
Two other campus committees have requested a representative from Staff Council to serve on their committee: Committee to initiate a Request for Proposal (RFP) for Chartwells Food Service and the Self Accreditation Committee. Connie Bradford will serve on the Chartwells RFP committee. The Self Accreditation committee member will basically go to the meetings and keep the Council informed of any developments. This will be discussed further at the next meeting and an appointment will be made.
Committee appointments for the 2006/2007 were assigned and are as follows.
Staff Council Committee Chairs:
Campus Appearance – Roy Soper
Personnel – Peg Wilson
Welcome – Rhonda Long
Web Developer - Robert Berkelman
*Staff Day Chair
*Staff Day Co-Chair
Staff Excellence Awards Chair – Patty Frisbee; Co-Chair, Melissa Chambers
* Chairs will be elected next month
Appointment to Campus Committees:
Academic Council: Kim Frazier
Parking - Patty Frisbee
Day Care – Robert Berkelman and Melissa Chambers
Chancellor’s Council – Kim Frazier
Inter Campus Staff Council - Kim Frazier and Christopher Dew
Campus Reorganization Committee – Kim Frazier and Patty Frisbee
There was a concern from an employee submitted in an e-mail concerning the inconsistency of performance reviews and how raises are communicated. Kim will discuss with the Chancellor.
Adjournment: The meeting was adjourned at 11:10 a.m.
Minutes submitted by Staff Council Secretary Joyce Abbott
